get more done

Increase Your Productivity With Priority and Presence

“There is nothing so useless as doing efficiently that which should not be done at all.” ~ Peter F. Druker

Check_List_Done A majority of the entrepreneurs who come to me struggle to find enough time to fit in everything they want to do. They often feel overwhelmed, unable to keep up with the details of their business or never finding enough spaciousness to develop the next stage of their mission. Does this sound familiar?

Two principles to remember that make all the difference in the world are Priority and Presence.

Prioritization comes from knowing that we have the gift of time in front of us to extend our reach. Not everything has to be done right now, even when our internal sense of urgency tries to convince us otherwise.

Don’t try to work from a to-do list of 100 things; split them into short-term, medium-term, and long-term priorities. Use a “just-in-time” philosophy and map out your schedule based on when things are truly needed, and consider which things can be delegated so that you can focus on the high-value items right now.

Presence in the moment allows us to stay in contact with the source of our inner guidance, so that we can continue to express our deepest values while responding to changing circumstances. If you let yourself become demand-driven rather than presence-directed, you will be caught up in the prevailing culture of unceasing activity and you’ll make choices that are not purposeful for you.

What can you do to bring more prioritization and presence into your workweek? Consider weekly planning meetings that move you out of problem-solving mode and into strategic thinking on a regular basis. Build a rhythm of breaks into your workday that give you a natural pause to step back into full presence.

Take advantage of your creativity to design something you’ll not only enjoy but use regularly. One of my clients created a ritual that whenever her phone rang, she would take two deep breaths before answering.

Have fun with the process, suit your own style, and allow yourself the spaciousness and efficiency that’s possible with a priority- and presence-directed business.

About the Author: Audrey Seymour MA PCC CPCC is the founder of Visions Into Form(r) Business Coaching. She brings clarity of vision and action to entrepreneurs who feel called to make a difference in the world. Visit http://www.visionsintoform.com to view my complete library of articles and resources and to receive your copy of “Draw More Business by Branding the Essential You.”

7 Strategies Guaranteed to Increase Your Productivity

Have you ever felt exhausted at the end of the day, knowing you worked your butt off and yet wondering what the heck you actually accomplished toward your goals or, worse yet, wondering why nothing has been crossed off your “to do” list? It’s more than a little frustrating to say the least and can lead to a feeling of overwhelm.

Here are seven “implement today, let’s get things moving” strategies guaranteed to increase your productivity!

1. Know that most “To-Do” lists are useless.

There, I’ve said it and those time management companies who insist we make lists and put pretty-colored “A”, “B”, and “C” identifiers after tasks will have to deal with it.

The reason why, quite simply, is that tasks have start times, but no end times. If you make just one change, do this: Put a start and an end time for everything you do and watch how much you get done knowing you’ve built in deadlines!

Personally, I’ve renamed my “To Do” list to my “Success Tasks” list and found that the name change along with the built-in deadlines keeps me focused on the outcomes rather than the tasks themselves.

2. The right “tools”.

You need to have a schedule – one where YOU purposefully script out those things that are your priorities for the day and you insure that nothing “bumps” them. I have a schedule for each day, week and year so if a client asks me to attend a call or visit his office, I know what I’m doing.

Your schedule should include those things that you need to do every day until you have built a routine around them. I write every day. Not some days, not most days, but every day and it was only by having it on my schedule that it got done. It’s now a routine that I rarely miss.

Another critical tool is what I affectionately call my “Chat Pad”. I have a steno notebook for each client/key person that I deal with and keep a list of what I need to discuss with them (and the resulting actions of that discussion) so I can group phone calls or send one summary email rather than several throughout the day.

3. Ask this question.

What is the most effective use of your time RIGHT NOW?

For those rare times when you haven’t scheduled your time, ask yourself the above question and then follow through with working on the answer. You will dramatically increase the quality of the work you do.

4. Know your worth.

How much money do you want to make this year? If we assume that you work 8-hour workdays and you will earn $50,000 this year, then each hour is worth $25.61 and every minute is worth $0.427.

You intend on making $100,000 this year? Then double the above figures: every hour is worth $51.23 and every minute is worth $0.852.

So for every workday hour that you waste, you have lost $6,250 on a $50,000 income and $12,500 on a $100,000 income. Kind of puts things into perspective, doesn’t it?

5. Delegate, don’t abdicate.

As an entrepreneur (or aspiring entrepreneur) who now knows the value of his time, you recognize that it is worthwhile to delegate those activities that you either aren’t good at or dislike.

While delegating is critical to the most optimal use of your time and energies, be sure not to abdicate responsibility for those items. Keep a running list of the tasks you’ve delegated and check in with that person (remind yourself using your “Chat Pad”) to insure things stay on schedule.

6. Post your goals.

Having your goals posted provides consistent motivation on why you are doing the things you are doing.

Want an extra kick in the pants? Post a picture of that new car, new home, or dream vacation. Seeing the reason you are working to meet your goals will provide your subconscious with extra motivation to get the job done.

7. Keep a success journal.

Success “journals” can be done several ways. You can simply keep a written record of all your successes or, you can follow Arnold Palmer’s method: he had a table wherein he inlaid his golf medals and, when he placed one medal in the table, he had a new hole grouted for the next, as-yet-to-be-won medal. Always looking ahead, always anticipating the next success.

In closing, remember this: time can not be replaced. You can replace money, you can replace clients or projects or your home. You can not replace time. Use it wisely.

Sandra Martini is a long-time marketing and productivity consultant who helps entrepreneurs create and implement the systems to achieve their visions, with services such as coaching, client systems development, consulting and Team Sandy Done 4 You Online Business Marketing & Management as well as a variety of informational products.

For more business building strategies and to get your free audio series “5 Simple & Easy Ways to Put Your Marketing on Autopilot”, visit Sandy’s site at http://www.SandraMartini.com today.